Executive Assistant
Wheelhouse 360 Partners
This job is no longer accepting applications
See open jobs at Wheelhouse 360 Partners.See open jobs similar to "Executive Assistant" JDS Sports.Administration
New York Metropolitan Area, USA
ROLE: Executive Assistant, Wheelhouse Group
LOCATION: Split (3 days Tribeca, NYC / 2 days Stamford, CT)
REPORTS TO: Chief of Staff, CEO
OVERVIEW: This role provides high-level administrative and creative support to the CEO and executive team, with responsibilities ranging from scheduling and travel coordination to note-taking,and cross-team communication. In addition, the role contributes to creative initiatives including research, brainstorms, talent discovery, and project support. While today this position serves as an entry-level support role, it offers unique exposure to the heartbeat of the company, working directly with the CEO and Presidents across Wheelhouse. For the right ambitious self-starter, this opportunity could evolve into an unimaginable career path across any of the areas Wheelhouse touches: Entertainment, sports, real estate, investing and the creator economy.
Roles & Responsibilities:
- Primarily responsible of handling scheduling for the CEO and potentially 1-2 other executives as needed
- Assist with both scheduling across the professional and personal schedules of the CEO
- Keep executives organized / on track during the day (send reminders, prep information and bios ahead of calls / meetings)
- Maintain consistent communication and organizational strategy with Chief Of Staff and CEO
- Be proactive and constantly look ahead across all creative endeavors
- Take diligent notes for internal and external meetings as necessary, distribute notes and work with the team to execute all CTAs coming out of meetings
- Coordinate with other offices internally & externally to set meetings, calls, pitches, brainstorms, etc.
- Book and coordinate travel and generate / keep track of itineraries and big industry players to meet with
- Develop a deep knowledge of industry and company contacts and relationships, and keep track of them in an organized and efficient manner
- Handle expense reports of respective executives
- Work with other EA’s on streamlining workflow across WH
Overall Group Responsibilities
- Assist across creative projects for Wheelhouse Group and CEO’s top initiatives
- Includes: idea generation, research, joining creative brainstorms, spotting talent, deck design, writing, and on-set assistance when needed
- Be able to multitask, work independently and under direction and think on your feet
- Embody a no-task-to-small attitude and the ability / flexibility to problem solve, pivot, and work efficiently under pressure
- Monitor and maintain office supplies and help maintain a tidy and clean office space
- Minimum of 1-2 years as an executive assistant in a fast-paced environment
- Assist across projects and events in and around the office where help is needed
- Be able to multitask, work independently and under direction and think on your feet / problem solve
- Flexible hours when needed (to help work events, come in early for office set-up, etc)
- Strong organizational and interpersonal skills
- No task too small attitude
- Ability to handle confidential information with discretion; to exercise good judgment; and to interact professionally with high-level executives, clients, and talent
Bonus Points for:
- Sales experience (at any level)
- Entrepreneurial spirit (with examples)
- Team sports
- Hospitality experience at any level
- Special skill sets / technical skills beyond base line stuff
- Experience supporting C-level executives or high-profile individuals
- Proven ability to manage complex calendars with shifting priorities
- Strong writing and communication skills (drafting emails, memos, or decks)
- Event coordination or production support experience
- Travel planning and logistics expertise (domestic & international)
- Familiarity with project management or productivity tools (Slack, Asana, Notion, Airtable, etc.)
- A knack for relationship-building and maintaining contact databases
- Discretion and professionalism when handling confidential information
- Demonstrated ability to thrive in fast-paced, ever-changing environments
- A proactive mindset — spotting problems before they happen
This job is no longer accepting applications
See open jobs at Wheelhouse 360 Partners.See open jobs similar to "Executive Assistant" JDS Sports.