OVERVIEW: This role provides high-level administrative and creative support to the CEO and executive team, with responsibilities ranging from scheduling and travel coordination to note-taking,and cross-team communication. In addition, the role contributes to creative initiatives including research, brainstorms, talent discovery, and project support. While today this position serves as an entry-level support role, it offers unique exposure to the heartbeat of the company, working directly with the CEO and Presidents across Wheelhouse. For the right ambitious self-starter, this opportunity could evolve into an unimaginable career path across any of the areas Wheelhouse touches: Entertainment, sports, real estate, investing and the creator economy.

Roles & Responsibilities:

Primarily responsible of handling scheduling for the CEO and potentially 1-2 other executives as needed
Assist with both scheduling across the professional and personal schedules of the CEO
Keep executives organized / on track during the day (send reminders, prep information and bios ahead of calls / meetings)
Maintain consistent communication and organizational strategy with Chief Of Staff and CEO
Be proactive and constantly look ahead across all creative endeavors
Take diligent notes for internal and external meetings as necessary, distribute notes and work with the team to execute all CTAs coming out of meetings
Coordinate with other offices internally & externally to set meetings, calls, pitches, brainstorms, etc.
Book and coordinate travel and generate / keep track of itineraries and big industry players to meet with
Develop a deep knowledge of industry and company contacts and relationships, and keep track of them in an organized and efficient manner
Handle expense reports of respective executives
Work with other EA’s on streamlining workflow across WH

Overall Group Responsibilities

Assist across creative projects for Wheelhouse Group and CEO’s top initiatives
Includes: idea generation, research, joining creative brainstorms, spotting talent, deck design, writing, and on-set assistance when needed
Be able to multitask, work independently and under direction and think on your feet
Embody a no-task-to-small attitude and the ability / flexibility to problem solve, pivot, and work efficiently under pressure
Monitor and maintain office supplies and help maintain a tidy and clean office space
Minimum of 1-2 years as an executive assistant in a fast-paced environment
Assist across projects and events in and around the office where help is needed
Be able to multitask, work independently and under direction and think on your feet / problem solve
Flexible hours when needed (to help work events, come in early for office set-up, etc)
Strong organizational and interpersonal skills
No task too small attitude
Ability to handle confidential information with discretion; to exercise good judgment; and to interact professionally with high-level executives, clients, and talent

Bonus Points for:

Sales experience (at any level)
Entrepreneurial spirit (with examples)
Team sports
Hospitality experience at any level
Special skill sets / technical skills beyond base line stuff
Experience supporting C-level executives or high-profile individuals
Proven ability to manage complex calendars with shifting priorities
Strong writing and communication skills (drafting emails, memos, or decks)
Event coordination or production support experience
Travel planning and logistics expertise (domestic & international)
Familiarity with project management or productivity tools (Slack, Asana, Notion, Airtable, etc.)
A knack for relationship-building and maintaining contact databases
Discretion and professionalism when handling confidential information
Demonstrated ability to thrive in fast-paced, ever-changing environments
A proactive mindset — spotting problems before they happen

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